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Executive Assistant & Sourcing Agent (Dali 大理)

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Executive Assistant & Sourcing Agent

**Office of the COO, a U.S. agriculture company in Dali and Lijiang, Yunnan, China**

A highly organized, responsible, and multi-talented individual to provide high-level administrative and managerial support for the Chief Operating Officer (COO) at an American agricultural & farming company operating in Dali, Yunnan, China. Working with several other team members, the Executive Assistant and Sourcing Agent (EA) will direct day-to-day operation needs of the office and establish administrative priorities.

In addition, the EA works on a wide variety of complex assignments of a critical and/or confidential nature, frequently exercising independent judgment and making decisions on behalf of the COO based on a knowledge of policies, procedures and personnel. Overall, the EASA enhances the effectiveness of the COO and representing the COO to others.

Principal Duties and Responsibilities include the following:

Administrative management. Act as The Executive Assistant to the COO. Develops work priorities, office procedures and systems, including management of projects and top priorities to the COO.
Draft correspondence and memorandum for the COO. Prepares, edits, types, proofreads, translates, and occasionally composes correspondence, memorandum, contracts and other documents related to the operation of the business office. Performs typing and data entry using computer, spreadsheet and database software. May take, transcribe, and circulate notes from meetings. Manages independent projects, and may undertake research and/or administrative projects and conducts data analysis.

Working with farm staff, books travel arrangements and itineraries; arranges logistics for meetings at the farm and off-site; schedules and reschedules meetings for the COO. May arrange visits, greet guests, and escort them to the farm, as appropriate. May coordinate special events related to the operation of the Director's office, such as council meetings, exhibition-related events, parties, dinners and luncheons, both on-site and off-site. Assists the COO in the performance appraisal process.

Sourcing assistance. The COO is running several on-going, complicated projects that require the sourcing of new technology in China. To achieve this, the COO needs assistant in sourcing materials, equipment, and other technology from inside and outside of China. This will require strong negotiation skills and savvy use of the internet and relationships to find things for use in our agriculture company.

Relationship management. Has regular contact with government and business contacts, managing the relationships to advance the cause of the business and try to keep COO and agriculture company well-received in China.

Qualifications:

High proficiency in English and Chinese is required. Ability to work well independently and take initiative. The qualified candidate will preferably have a minimum of 6+ years related administrative experience in progressively more responsible positions as executive secretary or executive/administrative assistant, or some combination of experience that would develop administrative organizational, communication, secretarial and basic bookkeeping skills.

Experience in agriculture, farming or agribusiness is a definite bonus for a candidate. A bachelor's degree in business, agriculture, or other higher degree is strongly preferred. Professional demeanor and ability to interact comfortably with VIPs, senior staff and the general public is essential. Must have excellent interpersonal skills; be diplomatic; discreet in handling highly confidential material, have excellent verbal and written communication skills, be a strong negotiator, and be organized and efficient in managing his or her own time and the time of the COO, in meeting deadlines, and in coordinating work on several projects at once. Must be a good time manager, as well as capable of prioritizing projects and responsibilities; proficient in operating personal computer software and developing documents in a professional manner.

执行助理和采购代理

首席运营官办公室,一家位于中国云南大理的美国农业公司

一个具有高度组织能力,负责心和多才多艺的人,能够为美国的农业公司在云南的首席运营官(COO)提供高级行政和管理支持高级助理(EA)将与其他几名团队成员一起,指导办公室的日常运作需要,并建立行政重点

此外,EA还要处理批评和/或机密性质的各种复杂任务通过对策略,程序和人员的了解,帮助首席运营官做出独立判断和决策总体而言,EA增强了首席运营官的有效性,并有时候代表首席运营官处理与他人的工作

主要职责和责任包括

行政管理担任首席运营官执行助理制定工作重点,办公程序和制度,包括项目管理和整理最重要的事情并报告给COO。

COO起草通函和整理备忘录准备,编辑,打印,校对,翻译,有时要协调相关的通信,备忘录,合同和其他文件使办公室运行流畅使用计算机,电子表格和数据库软件进行打字和数据输入可以从会议中拿走,转录和传播票据

管理独立项目,可以进行研究和/或管理项目,进行数据分析

采购帮助该首席运营官正在运行几个需要在中国采购新技术的复杂项目为此,首席运营官需要助理从中国境内外采购材料,设备和其他技术这需要强大的谈判技巧和精明的互联网和关系,才能找到适合我们农业公司使用的东西

关系管理
与政府部门和业务合作者进行定期联系,维护关系,推动企业事业发展,并努力让COO理解各种文化和关系

能够在各种场合帮助管理者协调有关的特别活动,如咨询会议,展览相关活动,派对,晚餐和午餐

与其他美国的公司同事一起工作,制定旅行安排和行程;安排会议相关的工作;COO安排时间表可以安排访问,迎接客人,并护送他们到农场

协助首席运营官进行绩效考核

资格

合格的候选人最好能够有6年以上相关行政经验,具有执行秘书或行政/行政助理等多个负责任的职务,或者具有组织,沟通,秘书和基本记账技能的经验组合对农业,农业或农业经营的经验对候选人来说是一个明显的好处大学本科以上学历或以上学历需要精通英文和中文专业态度和与能与VIP客户,高级职员和公众互动的能力是至关重要的必须有优秀的人际关系技巧;谨慎处理高度机密的材料,具有良好的口头和书面沟通能力,成为强大的谈判代表,组织高效地管理自己的时间,首席运营官的时间,达到最后期限,协调多个项目的工作立刻必须是一个好的时间经理,并且能够优先考虑项目和责任;熟练操作个人计算机软件

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